At TakePlace we take your privacy very seriously.

This Privacy Policy explains how we process any personal data we collect from you, or that you provide to us. Please read the information below carefully to understand how we look after your personal data. The Policy also explains your data rights under the General Data Protection Regulation [GDPR], which came into force in May 2018.

How We Use Your Information

We will never sell your details on to other companies and have processes in place to keep your information as secure as possible. You can always visit our website without giving any details about yourself.

We collect and store personal data when given to us by you, so that we can successfully deliver the service you require, such as creating a TakePlace account, signing up for our newsletter, or submitting a venue search or other supplier search through our website: www.takeplace.co.uk

The type of data collected can be seen in the input forms we ask you to complete. Mandatory fields are marked as such because the data is necessary for our performance of a contract with you.  By completing these fields you are giving us the legal basis and consent for us to hold and use your data.

We will store your information until it is no longer needed, after the expiration of statutory preservation duties, either upon you deleting your account or you sending us a request via hello@takeplace.co.uk. 

In some limited circumstances, TakePlace may be legally required to share certain personal data, which might include yours; if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

Who Helps Us Process Your Information?

We use a select number of trusted external service providers for specific data storage and processing functions. These providers include but are not limited to marketing automation software and CRM systems.

All service providers are carefully selected and meet high data protection and security standards. We only share information with them that is required for the services offered.

Some of your personal data may be stored in countries that are not part of the European Economic Area. We take additional steps to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR.

Should there be a security breach, we follow procedures as defined by the Information Commissioner’s Office [ICO]. We regularly check our systems to ensure they are safe and we promise that in the unlikely event of a security breach, we will let you know.

Data use when signing up for our newsletter or creating a TakePlace account

In the course of signing up for a online account we will obtain and store personal data from you for contractual reasons. Your email address will act as your account ID. We ask for your name so that we can welcome you to the site and so you know that you are logged in. We will not use your data for direct marketing communications, unless you have opted in to receive our newsletter.

Your data is stored on our secured servers and is accessible to selected TakePlace employees. We will never share your personal data with third parties and will delete all stored data once it is no longer needed.

Accounts that are inactive for 3 years will be flagged for deletion.  If no activity occurs for an additional 12 months (48 month total), your data may be purged in order to protect the privacy of your personal information. If you would like to delete your account, chance or correct your information at any time please contact hello@takeplace.co.uk.

By signing up for a TakePlace account or signing up for our newsletter, you confirm that you have read this privacy policy, that you are over 18 years of age.

Your Rights

Under the new General Data Protection Regulation [GDPR] of 25th May 2018, you have the following rights with regards to your data:

Right to be Informed

You have the right to be informed about the collection and use of your personal data. This Privacy Policy should provide you with the information you need to understand how TakePlace uses your data. We regularly review our Privacy Policy and will update you on any changes we make.

Right of Access

You have the right to access the personal data that TakePlace holds for you.

Right to Rectification

You have the right to have inaccurate personal data corrected, or completed if it is incomplete.

Right to Erasure

You have the right to ask for any personal data we hold to be deleted.  The right to erasure is also known as ‘the right to be forgotten’.

You can unsubscribe from our newsletters at any time. This will not erase your data from any other service you have signed up for, but it will stop any marketing emails being sent to you.

Right to Restriction

You have the right to request the restriction or suppression of your personal data. This means TakePlace is permitted to store your personal data, but not use it. However, this may make the delivery of certain services impossible.

Right to Data Portability

The right to data portability allows you to obtain and reuse the personal data TakePlace holds on you for your own purposes across other services. This allows you to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without hindrance to usability.

Right to Object

You have the right to object to TakePlace processing your data if you believe we do not have a legitimate reason for processing it, for example, direct marketing. Please direct any objections you have to our Data Protection Officer, tom@takeplace.co.uk

Rights in relation to automated decision making & profiling

This right refers to data processing that is done automatically without human involvement. In the case of TakePlace, this refers to our newsletter and websites, where we may use information we collect to tailor our marketing messages and product information to you.

You can make requests regarding any of these rights via an email to tom@takeplace.co.uk. We will action these requests free of charge within 30 days of the request being received.

Any Questions?

If you have any questions about this policy, please contact Tom, via email: tom@takeplace.co.uk

Alternatively, our postal address is: 52 Tottenham Court Road, London W1T 2EH